RIVIAM Web
If a child with a 'Yes' consent is recorded as "Not Vaccinated" on SystmOne, how can they be tracked & vaccinated on the system?
RIVIAM will reset that child's status back to "Not processed" once a new clinic has been created or a new spreadsheet requested. Subsequently, the child will appear on that clinic (catch-up) or spreadsheet to be outcomed. If customers are using the ...
When do individual records become updated in SystmOne?
If a customer is using the TPP SystmOne integration, any updates to SystmOne/TPP are sent automatically as soon as RIVIAM receives the outcomes from each clinic. With the app, this can be done after every vaccination, while with the spreadsheet, it ...
How to move a consent to a different school or community clinic
Open the child's referral and look at the Immunisations Summary section on the right. Click on this arrow, and a new pop-up window will appear. Type in the school name and select it from the list of options. This referral will move to the new clinic ...
Duplicate consents
When parents complete a consent form for their child, RIVIAM checks to see if there is an existing consent form for that child. This significantly reduces the number of duplicate consents received by the immunisations team. If a parent wants to ...
How to log into RIVIAM Web
Please follow these step-by-step instructions if you are logging into RIVIAM Web: Enter the RIVIAM website URL provided by your management team. The RIVIAM Web login page should appear: Enter your username/email address. If you have already received ...
How to activate your RIVIAM account
When new users are set up on RIVIAM, they will automatically receive an activation code at the email address provided. If you haven’t received this email, please check your spam or junk folder. If you still haven't received the activation code, ...
How to outcome a child as absent, unwell or refused - DTP & MenACWY
This guide explains how to outcome referrals for the DTP/MenACWY vaccination programme, specifically if the child is absent, unwell or refuses the vaccination. School Clinic In this case, we are using the test referral "DTPTestLR, DOBTriage1", as ...
Setting up a Flu IM or Flu Nasal clinic with spreadsheet
Request a clinic spreadsheet The clinic spreadsheet will contain consents for the Flu nasal immunisation. If you would like to download consents for the injectable Flu, please select IM Flu. Is the clinic for IM Flu vaccinations? Yes[ ]No[ ] Please ...
Flu vaccine type
Select the immunisations tab on the left-hand side of the patient's record. This will open a new page showing the vaccination record. You will see either Flu nasal or Flu IM in the vaccine type. The intramuscular vaccine will appear as (Flu IM): The ...
Reporting outcomes data to CHIS, NIVS, Careplus
The final step is to upload immunisation outcomes data to national databases such as CHIS, NIVS and Careplus. RIVIAM allows you to produce an export of the immunisation outcome data in a format which can be uploaded into these different databases. ...
Updating SystmOne (TPP)
There are two scenarios we will describe in this section. They are based on the upload from the spreadsheet or the RIVIAM app of immunisation outcomes records into RIVIAM. Successful upload If you have the RIVIAM GP Connector App open and you ...
Self service reporting
In the self-service reports service, you can access: - CHIS and CHIS including not givens - NIVS - Refusal Report - Outstanding Report CHIS reporting CHIS reporting is available for all our customers. There are two types: CHIS and CHIS including Not ...
How to use the immunisations clinic spreadsheet
Step 1: Download a clinic spreadsheet You can download the clinic spreadsheet for each school/ clinic session. This is done by opening the clinic spreadsheet tab from within the school. Choose the year groups you would like to include in the ...
How to update a vaccination status
If you need to amend a vaccination status (to given or not given or vice versa), please follow these steps. Please note that changing vaccination status on Referral details will NOT update the vaccination status history. How to update a vaccination ...
How to progress to next step and add a clinical note
When you want to progress a consent to the next step (either a step within the current triage, another triage, or to show that the patient is ready for immunisation), you need to: Open the patient record In this example, we want to show that Clinical ...
How to add a timeline event
If a clinician needs to record an activity, upload supporting documents or add an internal note on a patient's record, they can do so by selecting Record an event. IMPORTANT: Clinical notes are added by using the "Progress to next step" or "Add ...
How to update patients details
How to update Referral Details for a patient Open a patient record and then click ‘Referral details’ (on the left-hand side): Click on the details you would like to update, e.g. ‘Consent details’ and click ‘Update’. Update the details and then click ...
What do the triage steps mean?
Ready: This is the default step if the demographic details have matched those on NHS Mini Spine, and no other answers to questions on the eConsent have triggered further checks, the patient is ready to be immunised: Demographic check required: if the ...
Where to find consents needing triage
There are two views clinicians can use when determining which consents received will need to be triaged. By programme across all schools By individual school or clinic 1. By programme across all schools To view consents received across all schools by ...
List of schools
Not yet followed by anyone <br> School Summary Under the Programme Overview dashboard, you will be able to view the schools in each programme. This also shows summary information on consents received. You can search by school name and use the ...
Immunisations page
To access immunisation programmes, users will select the Immunisations page from the header. This page provides a summary of each of the immunisation programmes. The dashboard shows the total number of consents received and a small activity graph ...
Reporting outcomes overview
The final stage is to be able to reconcile the outcomes for the immunisation cohort, and to report all immunisation outcomes to national databases like CHIS and NIVS. The first step is for the Immunisations Team to review the outcomes data for the ...