Uploading files

Uploading files

This is the section where School Administrators can upload class lists or files to share with the Immunisations Teams.

 

Figure 1: Select File to Upload

 

To upload a file, please select the school year from the drop-down menu then select the button "Select File to Upload". This will access the files on your device. Select the file you would like to upload. The file will upload as follows:

 

Figure 2: Upload File

 

RIVIAM accepts all formats, word doc, docx, and pdf. Please ensure that the size of the file does not exceed 5MB in size.

 

If the user needs to cancel the upload, please select "X".

If the user needs to proceed with the upload, select the button "Upload File".

A pop-up window will appear with the message "Uploaded successfully".

 

Please note: A new functionality will be added shortly allowing RIVIAM to match the consents received against the class lists. The class list will have to be in a format that RIVIAM can read. A template in the correct format of the class list is available for download.

It is possible to upload the class list in a different format however these will not be matched against the consents received, identifying those parents that have yet to submit a response. When the user uploads a file not in the recommended format for matching a pop-up message will appear for the user.

 

Files uploaded

This section displays the files the school and the Immunisation Team have uploaded.

Figure 3: Files uploaded by school year

 

Select the school year and this will display the files uploaded for that particular school year. This will show the date and time of the file upload, who uploaded the file, the file's name, file status and if it was in the correct RIVIAM format. For example:

 

Figure 4: List of files uploaded

 

If the user selects the Download link, they can download and view the document.

    • Related Articles

    • Error uploading files

      If you are trying to upload a file to a referral and you are having a problem, Please look at the size of the file. If the size of the file is larger than 5 - 10MB, please compress the file into a smaller document. Also, please look at the format of ...

    • I am having trouble uploading my clinic spreadsheet

      Please make sure you update the spreadsheet by completing all the fields with a red heading. This is covered under the following article: “Immunisations clinic spreadsheet”.

    • What is Wagtail CMS?

      Wagtail is a powerful and intuitive Content Management System (CMS) that simplifies Patient Portal’s website management. It is your hub for creating and editing pages, uploading images, managing documents, and reusing components. This guide is ...

    • Reporting outcomes data to CHIS, NIVS, Careplus

      The final step is to upload immunisation outcomes data to national databases such as CHIS, NIVS and Careplus. RIVIAM allows you to produce an export of the immunisation outcome data in a format which can be uploaded into these different databases. ...

    • Updating SystmOne (TPP)

      There are two scenarios we will describe in this section. They are based on the upload from the spreadsheet or the RIVIAM app of immunisation outcomes records into RIVIAM. Successful upload If you have the RIVIAM GP Connector App open and you ...